ACCESS LICENCE - UNDERGRADUATE

Complete guide for final year students applying for access licence

What you should know before applying

  • Your university will serve as the local collaborating agency. 
  • Your research supervisor will serve as the local collaborator. 
  • You are responsible for obtaining the necessary supporting documents. 
  • If your research involves the use of drones/UAVs, you must obtain a permit from the State Internal Affairs & Research Office. 
  • Your application will not be processed until all necessary supporting documents and information have been submitted. 
  • You must submit a new Access Licence application if there are any modifications to your research title, objectives, or methodologies. 
  • No licence fee will be imposed on local undergraduates.

How to Apply?

  1. If necessary, please contact us for advice. 
  2. Prepare all supporting documents. 
  3. Complete and submit the Access Licence Online Application Form. 
  4. Incomplete applications will be rejected.

Supporting documents checklist

  1. Complete online application form; 
  2. Photocopy of MyKad (including team members); 
  3. Letter of support from your university (the letter must mention; 
    1. name of supervisor; 
    2. title of research;
    3. research site; 
    4. research sponsor (if self funded, please mention); and e) duration of research); 
  4. A copy of your research proposal;
  5. Permission letter from the resource manager 
  6. Letter of consent from the Chief Village (to fulfil PIC) (only applies if your research involves knowledge owned by the native and local community; 
  7. Security clearance letter from MKN (KK Branch), ESSCOM, and PHEDNP (only applies if your research area involves a marine water/marine park on the East Coast of Sabah); and 
  8. Other supporting documents as requested by the secretariat to complete your licence application.

Terms & Conditions

  1. Access Licence is valid for one (1) year.; 
  2. The licence is not transferable and must be presented for inspection by the Secretary or any authorised person; 
  3. If you do not intend to export any of the collected specimens or samples of the biological resources for further analysis, you must identify and specify the location where the materials will be stored and preserved; 
  4. You must submit your dissertation, or publications to SaBC upon completion of the research; 
  5. Application for patent or other intellectual property rights to the relevant authority in or outside Malaysia is subject to first obtaining the prior written consent of the Sabah Biodiversity Council; 
  6. You and your local collaborator are fully responsible for the conduct of the research. 
  7. The research must be conducted within the methodology, permitted areas and number of samples as approved by the Council; 
  8. Access to the biological resources shall take into action and be undertaken following the date and T&Cs.

Process Flow

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